Common e-mail language-E-mail Writing
Providing information
My new e-mail address is ...
I've forwarded your e-mail to ...
Please e-mail or call to confirm.
Please visit us on the web at ...
Please visit our new website at
This is just a test message to see whether you can receive my e-mails.
I sent you the magazine you wante to borrow.
You should receive it by Friday at the least.
Please return it to me when you've done with it.
I tried to calling you at that number, but the line was busy.
I'll away from office tomorrow.
Attachments
Please find the attached a copy of the file you requested.
Please let me know whether you are able to open the attachment.
Please let me know whether you've received the attachment.
I was unable to open the attached file.
I think you might have sent the wrong attachment.
I was able to open the attached document, but there was a problem with the format.
Please resend the file in plain text format.
Please try sending the attachment again.
I'm attaching the report in two different file formats.
For some reason, I didn't receive the file attachment.
Replying
Thank you for your e-mail/message.
Thank you for your inquiry.
Thank you for your reply.
I'm glad to hear that you're doing well.
It's good to know that everything is going well at your end.
I'll try to answer each of your questions one by one.
Please let me know if you have any further questions.
Please visit the websites below for additional information on thsi topic.
I have directed your inquiry to our technical staff.
I forwarded your e-mail to my business partner.
I'll contact you as soon as I receive his reply.
Write back when you get a chance and let me know what's new.
Keep/stay in touch!
Making inquiries
Did you receive the e-mail that I sent a few days ago?
I wasn't sure whether you got it, so I just want to check.
Have you received my postcard yet?
Is it possible to reset my password to log into your website?
Please confirm whether you have received the itinerary for Friday's meeting.
Please let me know as soon as possible.
Did you finish writing the report yet?
What are your plans for this weekend?
I would like to hear any suggestions you might have.
e.g
Hey Mike,
How have you been lately? I just wanted to let you know that I switched to a new e-mail account. Look under"Sender" and you should be able to see my new e-mail address. I'll keep checking my old inbox, but you can e-mail me at the new address from now on.
Keep in touch,
Daniel
Dear Joe,
Thank you for your reply. I really appreciate you working late yesterday to finish the proposal. Unfortunately, I wasn't able to open the file attachment for some reason. Could you try saving it in plain text format and resending it? Looking forward to seeing you at next week's meeting.
Best Regards,
Daniel
My new e-mail address is ...
I've forwarded your e-mail to ...
Please e-mail or call to confirm.
Please visit us on the web at ...
Please visit our new website at
This is just a test message to see whether you can receive my e-mails.
I sent you the magazine you wante to borrow.
You should receive it by Friday at the least.
Please return it to me when you've done with it.
I tried to calling you at that number, but the line was busy.
I'll away from office tomorrow.
Attachments
Please find the attached a copy of the file you requested.
Please let me know whether you are able to open the attachment.
Please let me know whether you've received the attachment.
I was unable to open the attached file.
I think you might have sent the wrong attachment.
I was able to open the attached document, but there was a problem with the format.
Please resend the file in plain text format.
Please try sending the attachment again.
I'm attaching the report in two different file formats.
For some reason, I didn't receive the file attachment.
Replying
Thank you for your e-mail/message.
Thank you for your inquiry.
Thank you for your reply.
I'm glad to hear that you're doing well.
It's good to know that everything is going well at your end.
I'll try to answer each of your questions one by one.
Please let me know if you have any further questions.
Please visit the websites below for additional information on thsi topic.
I have directed your inquiry to our technical staff.
I forwarded your e-mail to my business partner.
I'll contact you as soon as I receive his reply.
Write back when you get a chance and let me know what's new.
Keep/stay in touch!
Making inquiries
Did you receive the e-mail that I sent a few days ago?
I wasn't sure whether you got it, so I just want to check.
Have you received my postcard yet?
Is it possible to reset my password to log into your website?
Please confirm whether you have received the itinerary for Friday's meeting.
Please let me know as soon as possible.
Did you finish writing the report yet?
What are your plans for this weekend?
I would like to hear any suggestions you might have.
e.g
Hey Mike,
How have you been lately? I just wanted to let you know that I switched to a new e-mail account. Look under"Sender" and you should be able to see my new e-mail address. I'll keep checking my old inbox, but you can e-mail me at the new address from now on.
Keep in touch,
Daniel
Dear Joe,
Thank you for your reply. I really appreciate you working late yesterday to finish the proposal. Unfortunately, I wasn't able to open the file attachment for some reason. Could you try saving it in plain text format and resending it? Looking forward to seeing you at next week's meeting.
Best Regards,
Daniel