We would like to have a meeting to discuss [subject of meeting] on [date] at [time].

The proposed agenda is below. If you have additional items that you would like to discuss, please send me an email.

• [agenda item]
• [agenda item]
• [agenda item]
• [agenda item]

Please respond to this email by [date or time] to confirm whether or not this time works for you. If you are unable to attend the meeting at the proposed time, please let me know what alternate times would work for you.

Thanks!

[name]