A:  Creating an agenda is very important when planning a meeting.

      Doing so helps particants know what they should be talking about and keeps the conversation focused.

      All items to be discussed at the meeting should be listed on the agenda and the purpose of each item should be clearly indicated.

      Make sure copies of the agenda are available before the meeting.

     The size of the meeting depends on its purpose.

      A meeting for passing on infirmation to employees can be fairly large, for new questions and comments are expexted from the audience.

      If it's a meeting where different  ideas are contributed and a decision is to be reached, its size should be contriolled to save time.

     A suitable venue is also important. It should be a place convenient to all participants so that everyone can arrive on time.